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Accessing your medical records

You are entitled to access your medical records

Accessing your medical records

Asking for a copy of your medical records

Please use the Dutch form entitled ‘Verzoek om medische gegevens’ ('Request for medical details’) to ask for a copy of your medical record. First read the explanatory notes below.

Various possibilities

Although you are entitled to request a copy of the full record, you may only need part of it. In many cases, a number of pages from the record will be sufficient. Please ask your physician to explain any matters that are unclear.

A summary of your own or your child’s medical details is available on the secure My Erasmus MC patient portal. You can log-in using your DigiD log-in together with an SMS text message code.

Fast processing

For fast processing of your request for a copy of your medical record, please visit the Patient and Healthcare Service Desk (Frontservice Zorgadministratie) in the main hall. The desk is open from Monday to Friday, from 8 am to 4 pm.

Any questions

If you have any questions or comments, please contact us during office hours on +31 10 703 58 27 or fill in the contact form at the bottom of this page.

Please note that, for privacy reasons, we not able to provide information on the medical status of patients over the phone. 

How to ask for a copy of someone else’s medical records

Where parents or a third party ask for a copy of a child’s medical records

In order to obtain a copy of all or part of the medical records of a child aged under 16, both parents are required to sign the application form. Both parents are also required to enclose a copy of a valid ID document.

A child aged 16 or over should apply for a copy himself or herself. A child aged from 12 to 15 is required to co-sign the application form to indicate his or her approval.

In principle, a copy of medical records may be issued to a person other than the patient himself or herself only if we have received an authorisation (including a copy of a valid ID document) to release the records. This does not apply to parents requesting a copy of the medical records of a child aged under 12.

Asking for a copy of data about IVF/ICSI treatment 

Copies of IVF/ICSI treatment records are released only if both the partner’s signature and a copy of a valid ID document have been provided. You simply need to place a second signature next to the applicant’s signature (‘Handtekening aanvrager’) on the form.

We regret that there is no fast-track option in this case.

Asking for a copy of the medical records of a deceased patient

Strict requirements apply if a request is made for a copy of all or part of the medical records of a deceased patient:

  • The physician decides, based on the explanation enclosed with the application and other factors, whether the copy in question can be supplied ‘with the presumed consent’ of the deceased patient.
  • The physician takes account both of the interests of the surviving relative or relatives and of the deceased patient’s privacy. The interests of the surviving relative or relatives are considered to be paramount in this respect.
  • The physician who treated the deceased patient or the head of the department in question decides whether the explanation given warrants a breach of medical confidentiality after the patient’s death.

Asking for a copy of an X-ray, an MRI scan or a CT scan

You can ask for a copy of an X-ray, an MRI scan or a CT scan. The copy is burned onto a DVD and costs €10. Please note that payment must be made by bank card, i.e. we do not accept cash.

Where can you apply for a copy?

You should go to the main desk of the Radiology & Nuclear Medicine Department on the 5th floor of the Nd building. Please take a valid ID document with you. You will be asked to present this document first, before you are given the DVD.

If you would like to receive a copy of the results of an examination that took place before the year 2005, please call the Radiology & Nuclear Medicine Department on +31 10 704 01 00.

Who is entitled to receive a copy of your examination results?

  • You are entitled to receive a copy of your own examination results.
  • Your relatives are entitled to receive a copy of your examination results only if you have given your written consent for this.
  • The parents and legal representatives of a child aged under 12 are entitled to receive a copy of the child’s examination results.
  • Children aged from 12 to 15 must give their personal consent to a request for a copy of their examination results.
  • Children aged 16 and over decide themselves on whether they wish to receive a copy of their examination results (or if they wish to give their consent to someone else receiving a copy of their examination results.
  • A parent who does not have parental responsibility is not entitled to receive a copy of a child’s examination results.

We need the following documents in order to process a request for a copy of examination results:

  • If you are asking for a copy of your own examination results: a copy of your ID document.
  • If you are asking for a copy of someone else’s examination results: a copy of your ID document and the written consent of the person in question.
  • If you are asking for a copy of the examination results of a deceased person: a copy of your ID document and a written explanation of why you wish to receive the examination results.
  • Please note that the relatives of a deceased patient are not automatically entitled to receive a copy of his or her examination results. The law on the protection of personal privacy continues to apply even after a patient’s death. The physician who treated the deceased patient is required to decide whether the patient, if he or she were still to be alive, would have objected to the applicant being given a copy of his or her examination results. The applicant must give a good reason for being given a copy of the deceased patient’s examination results.

Any questions or comments?

Please contact our office.

Contact form